Treasurer

It is once again time to select the Annual Hawaii Convention Treasurer

Dates to remember:  

  • Resume due to the Annual Hawaii Convention Steering Committee Chair:  October 12, 2018
  • The interviews will be held at the Annual Hawaii Convention Steering Committee Meeting to be held:  October 19, 2018                                                                            (Time and place will be provided by the Steering Committee Chair)
Below is the Treasurers job description:

The person for this position is selected by the Convention Steering Committee.


Contract Compensation:


The salary for Convention Treasurer is $6000.00 per year, payable in equal monthly installments.  The contract terms for Secretary shall run from April 1st  to March 31st of the following year.  Term of service shall be three (3) years.  Hours are estimated at 15 hours per week. The Secretary shall have a State of Hawaii General Excise Tax Identification Number and shall be responsible for reporting and paying all General Excise and personal income taxes on the above stated amount.  If either party contemplates any changes in this service contract, a sixty (60) day written notice shall be required.


Qualifications:


Personal:  Minimum of five (5) years of sobriety; have experience with the Annual Hawaii Annual Convention and its relationship to the Hawaii Area Assembly and the fellowship of Alcoholics Anonymous.  This person should be flexible and work well with others in an administrative capacity and display a high degree of public relations and organizational skills. The Treasurer should be able to establish priorities and function well under pressure.  Organization skills and attention to detail are imperative.


Technical:  Strong typing skills, strong accounting/bookkeeping skills; advanced working knowledge of Microsoft applications: Word, Excel, Quickbooks and Windows.


Job Description:


The Treasurer will work closely with the Convention Secretary as the Worldwide, United State and local contact for the Annual Hawaii Alcoholics Anonymous Convention.  The Secretary, in conjunction with the Convention Registrar-Treasurer, will also work closely with Hawaii Central Office, keeping them apprised of convention dates, deadlines, committee points of contact and pertinent yearly convention activities.


The Treasurer shall be responsible for the following but not limited to:


  1. Assist the Convention Chairperson in preparing the proposed budget.


  1. Co-signature on checking and savings accounts with the Convention Chairperson and The Steering Committee Chairperson.


  1. Make deposits, pay bills, reconcile bank statements, etc.


  1. Have available for each Steering Committee meeting a monthly Income and Expense Statement and full bank reconciliation reports


  1. Pick up mail at the Post Office Box on a weekly basis and during the two months prior to the Convention, twice a week or daily as the need arises.


  1. Maintain current files of all financial and contract information.


  1. Address cancellations, bad checks and charges in a timely manner.


  1. During the convention, make money transfers with Committee Chairs.  Make deposits daily.


  1. Have available at the close of the Convention an up-to-date report, the contents of which shall be determined by the Steering Committee prior to the Convention.


  1. Have by the middle of February accounting to the CPA and reports ready for the Area Assembly.


  1. Assist convention Committee Chairs as needed.


  1. Read and be familiar with the Guidelines of the Annual Hawaii Convention.


  1. Any other duties which are essential to the production of a successful convention by an administrative position.


  1. Have fun.